Software audits are inevitable in today’s digital-first world, and IBM audits stand out as some of the most intricate and challenging. With a constantly evolving software portfolio, specific reporting requirements, and complex licensing terms, managing an IBM compliance audit can feel like an uphill battle.

This blog series breaks down a comprehensive 17-page guide into 10 digestible posts, walking you through every step of the process—from preparing for an audit to post-audit follow-ups. Along the way, you will gain actionable insights into tackling IBM’s notorious challenges head-on, helping you mitigate risks and maintain compliance. Stay tuned for practical advice, strategies, and key takeaways that will empower you to master IBM license compliance audits with confidence.

Preparation is Key – Building the Foundation for Audit Success

Preparation is your greatest ally when facing an IBM license compliance audit. The groundwork you lay before auditors even step in can determine the trajectory of the entire process. So, where do you begin?

1. Conduct a Self-Audit
   Start by identifying the software installed and used within your organization. This internal review is your first line of defense.
   
   
2. Understand Your Entitlements
   Collate all licensing agreements, purchase records, and proofs of entitlement. Leverage tools like the Passport Advantage portal to generate an Order History report, offering a consolidated view of entitlements, maintenance contracts, and past transactions.
   
   
3. Compile Accurate Software Inventory Data
   Use tools like IBM’s License Metric Tool (ILMT) or BigFix Inventory to uncover software deployments. Where these are unavailable, explore supplementary reports from other sources to ensure every installation is accounted for.
   
   
4. Review IBM’s Licensing Terms
   Dive into the License Information (LI) documents specific to each IBM program you use. These documents outline vital rules and terms, including license metrics, product-specific clauses, and usage restrictions.
   
   
5. Establish a Compliance Position
   Once you’ve gathered all entitlements and deployment details, map out your compliance position. Assume a conservative stance, addressing worst-case scenarios while substantiating favourable interpretations with robust evidence. This approach positions you to tackle potential audit findings with confidence.

In the next blog, we delve deeper into sub-capacity licensing requirements—a critical element for distributed software compliance. Don’t miss it!

In the meantime, if you are keen to see the full guide, you can enter your email to download it here:

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About the Author

Koen Dingjan, IBM Service Director

Koen is a seasoned expert in IBM licensing with nearly two decades of experience. A former Deloitte auditor, he has led over 60 IBM compliance reviews and developed an industry-recognised IBM compliance certification course. At ITAA, Koen helps clients manage IBM license compliance, defend against audits, and optimise license management strategies.