VMware Licensing

Establish your Effective License Position (ELP), negotiate a better contract and protect from audits.

Supporting clients with VMware licensing

With VMware being the de facto solution for virtualization on x86 infrastructure for companies of all shapes and sizes, it’s essential that you understand your VMware licensing in order to keep operational costs down.

Fortunately, our VMware licensing experts have vast experience in supporting global clients with their VMware licenses.

We’ll be in your corner throughout the licensing process, from audit defense through to ongoing cost optimization.

We outline some of our core licensing services below, but please feel free to contact us with any query or concern you have – every situation is different and we are very happy to discuss your specific requirements.

Talk to a VMware consultant

Supporting clients with VMware licensing

With VMware being the de facto solution for virtualization on x86 infrastructure for companies of all shapes and sizes, it’s essential that you understand your VMware licensing in order to keep operational costs down.

Fortunately, our VMware licensing experts have vast experience in supporting global clients with their VMware licenses.

We’ll be in your corner throughout the licensing process, from audit defense through to ongoing cost optimization.

We outline some of our core licensing services below, but please feel free to contact us with any query or concern you have – every situation is different and we are very happy to discuss your specific requirements.

Talk to a VMware consultant

Our VMware licensing services

VMware Contract Review

There’s a wide variety of VMware agreements and purchasing programs, often leaving their clients confused as to which option is best for them.

Our consultants can help to review all of your VMware contracts, providing you with a comprehensive assessment of your agreements, extracts from the VMware portal (product licenses, details and history report), and/or VMware Install Base Report (IBR). This delivers:

  • A clear baseline of current license entitlements, support levels and legacy licenses
  • Insights into license consolidation opportunities
  • Potential issues from VMware’s ‘consistent coverage policy’
  • Information around any unfavorable clauses that should be renegotiated
  • License restrictions beyond the license metric and quantities that need to be adhered to
Talk to a VMware consultant

VMware Effective License Position (ELP)

To fully understand your compliance with VMware, it is necessary to periodically review the estate.

Through our VMware ELP service, we will help you understand your environment by guiding you through the data collection process and providing an in-depth report detailing:

  • The license consumption of your estate
  • Any potential issues relating to your license key deployments
  • Any potential issues relating to VMware’s ‘consistent coverage policy’

Combined with an in-depth contract review, you will receive a comprehensive ELP detailing the various risks and opportunities in line with VMware’s audit methodology, allowing you to address any upcoming audits with confidence.

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VMware Audit Support

Whether you have received a formal VMware Audit or have been approached by VMware at the end of your ELA to certify your license requirements, the process and data requests can be overwhelming.

Our service aims to help you through this process by:

  • Clarifying the requests and the key data points so you are fully comfortable in sharing any requested data and at your own pace
  • Ensuring that only the mandatory data points are shared (often the data requests encompass products and data requests beyond the agreed scope)
  • Verifying any findings and claims made
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VMware Renewal Support

Our VMware Renewal Support service seeks to combine various elements of the ELP and Contract Review services in order to provide you with a clear understanding of your renewal options, whether this is through an analysis of your existing estate, supporting an Enterprise License Agreement (ELA) exit and/or reviewing a VMware draft proposal.

It’s our goal to provide you with the information you require to make an informed decision regarding your renewal and to be able to accurately determine:

  • Potential reductions in annual support (also known as support and subscription or SnS)
  • The quantity of licenses required for a new project
  • The quantity of licenses to be certified at the end of an ELA
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Key benefits of our VMware licensing service

Understand your license usage

Nobody wants to pay for too many licenses. Regular assessment from our experts will ensure that you don’t have too many, or too few. We’ll identify optimization opportunities, resulting in a potential reduction of your annual fees.

Fully independent advice

Our advice is all 100% independent of any software providers, meaning that we can quickly assess and subsequently minimize the damage of any hidden non-compliance, all without biases. Get to the bottom of what you owe – if anything.

Limit risk & financial consequences

Our independent advice ensures that you do not pay too much for your actual usage, and any non-compliance is reduced as much as possible.

Understand your license usage

Nobody wants to pay for too many licenses. Regular assessment from our experts will ensure that you don’t have too many, or too few. We’ll identify optimization opportunities, resulting in a potential reduction of your annual fees.

Fully independent advice

Our advice is all 100% independent of any software providers, meaning that we can quickly assess and subsequently minimize the damage of any hidden non-compliance, all without biases. Get to the bottom of what you owe – if anything.

Limit risk & financial consequences

Our independent advice ensures that you do not pay too much for your actual usage, and any non-compliance is reduced as much as possible.

See the results for yourself

We work with a variety of VMware customers, across a wide range of industries and specialisms.

By relying on our vast experience, our clients achieve tangible cost savings and real results. Here are a few examples of work we have completed:

We strategized and modelled requirements for an ELA exit at a large financial institution, resulting in a savings opportunity of $900k per annum.

We supported a mid-sized European manufacturing company through the entire end-to-end audit process. Activities included managing the data provision, guidance with the communications, validating entitlement records, clarifying contract terms and validating the findings. The pressure was taken off the business to minimize the day-to-day impact of the audit and the results accurately reflected the compliant estate.

We supported the management of a large-scale VMware environment (more than 240 vCenters). The 3-year engagement yielded a cost avoidance in excess of $500k through license re-harvesting efforts.

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Expert VMware support

If you’re facing an imminent VMware audit, book a call with one of our experts today. Fill out the form and we’ll be in touch within 24 hours.

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