As a foundation for the EA renewal, it is imperative that a Bill of Materials (BoM) be established. The largest opportunity for any Microsoft Renewal will be the rightsizing and optimization of the BoM and we can support businesses in two main ways:

We can conduct a full Microsoft Internal Compliance Review, providing step by step guidance on how to collect and analyze the required information from the estate to then produce the optimized BoM for the EA renewal.

For businesses who have a mature Software Asset Management (SAM) program and are confident with their own compilation, we can look to review the internal calculations and validate the key product sets based on spend.

A critical element of EA renewals is to ensure that your 3-5 year renewal is future-proof and that it addresses any and all foreseeable technology adoptions within this period.

To achieve this, we hold in-depth workshops with your key stakeholders to understand your requirements and IT strategy, whether this be an Azure adoption program, data center migration, a roll out of additional M365 features or simply to remain static in the next renewal term.

This will allow us to model upcoming requirements or to explore potential alternative to optimise the BoM further to address any upcoming changes and really make it fit for purpose until the next renewal.

Of course, having all the requirements is only 1 part in how to achieve an optimal EA renewal. A concrete negotiation strategy is also required and our service also aims to provide all the support you require on this, whether this be as a first-chair negotiator or to draft a negotiation plan, identifying commercial levers and concession requests.

Lastly, to ensure that you get the best deal possible, we provide both pricing and contractual benchmarking services from our extensive in-house knowledge and market insights.