ITAA and JNC have built a trusted and long-standing relationship with Trivion*, a leading European utilities provider, through years of collaboration on multiple successful projects. Leveraging their combined expertise, ITAA and JNC have consistently supported Trivion across a range of SAP-related initiatives. This established partnership made them the natural choice to assist with Trivion’s latest challenge. Through regular communication and industry updates, the teams maintained an open dialogue, during which Trivion identified a new concern that prompted a fresh evaluation of their SAP strategy.

Challenges

Trivion faced several uncertainties and needed clarity to ensure their migration strategy aligned with both business goals and SAP’s evolving model.

• Evolving Migration Paths: SAP’s changing strategic direction required a reassessment of whether moving to the cloud offered contractual advantages.
• Licensing Implications: The migration introduced complex licensing considerations, rendering the existing contract oversized.
• Changes in SAP’s Commercial Offering: Reduced migration incentives from SAP forced a re-evaluation of the financial and strategic benefits.
• Roadmap Uncertainty: The client sought clear guidance on the available options, appropriate solutions, and how their technology roadmap affected contract timing.

The Solution

Through a structured and analytical approach, ITAA guided Trivion in making an informed, data-driven decision about their SAP migration strategy, ensuring both license optimization and contractual efficiency.

• Initial Assessment: ITAA consultants established a precise effective license position to define the client’s actual usage and contractual standing.
• Strategic Workshops: We held targeted workshops to align with Trivion’s roadmap, identifying which systems were moving away from SAP and which would remain core.
• Future Planning: The team developed a clear understanding of current and planned system usage, along with key migration timelines.
• Bill of Materials Creation: ITAA produced comprehensive S/4HANA On-Premise and S/4HANA Private Cloud Bills of Materials, excluding Public Cloud due to security concerns.
• Cost Mapping and Timeline Analysis: We modelled cost projections across multiple timeframes to understand financial impacts from 2024 to 2029.
• Optimal Migration Timing: This allowed us to pinpoint the most advantageous migration window, balancing business needs and SAP’s commercial offerings.
• Negotiation Strategy: ITAA developed a detailed negotiation roadmap outlining engagement tactics with SAP, leverage points, key internal actions, and recommended timelines.

Outcomes

ITAA’s thorough analysis enabled Trivion to clearly understand the feasibility and implications of moving to S/4HANA Cloud. The project provided essential clarity on:

• The most suitable S/4HANA deployment model
• The optimal migration timeline
• Required preparation steps
• How to engage effectively with SAP

Trivion is now evaluating a cloud transition as part of their broader digital roadmap, using ITAA’s recommendations as the foundation for their next phase. Given the complexity and planning involved in such a migration, ITAA’s support was instrumental in ensuring the client could make a well-informed, strategically sound decision aligned with both SAP’s evolving landscape and their long-term business objectives.

*Protecting our clients’ confidence is of the utmost importance at ITAA. While our case studies are based on true projects, we have used fictitious names and removed or changed other identifiable details.